Pricing – Non VAT Registered Sole Trader Packages

now-everything-600

50 transactions per month

Monthly bookkeeping Xero

Cashbook subscription

End of year accounts

End of year tax return submission

Quarterly Report and helpful Check in Call

Hubdoc subscription

Ad hoc Calls

now-green

150 transactions per quarter

Quarterly bookkeeping Xero Cashbook subscription

End of year accounts

End of year tax return submission

Quarterly Report and helpful Check in Call

Hubdoc subscription

Ad hoc Calls

now-slim-600

400 transactions for the year

Share paperwork quarterly, with once a year bookkeeping

Xero Cashbook subscription End-of-year accounts

End-of-year tax return submission

Ad hoc Calls

now-one-off-600

400 transactions for the year

One off bookkeeping

Xero Ledger subscription

End of year accounts

End of year tax return submission

* Prices subject to VAT

EXTRAS:   • £9 per 20 additional transactions    • £60 per hour for ad hoc advice

PACKAGES

now everything : this is our most comprehensive package and one that ensures you have your financial information up-to-date and available on a monthly basis to help run your sole trader business. All receipts are collected through Hubdoc and transactions are recorded in Xero Non-VAT Cashbook, meaning your financial records are securely available in the Cloud whenever you need them. You get a quarterly report and call with one of our Qualified Certified Bookkeepers and then at the end of the year, your tax return is in safe hands with our Qualified Chartered Accountant preparing your year end accounts and submitting your tax return to HMRC ahead of the deadline, meaning you know your tax liability with plenty of time to pay or receive a tax refund much sooner

now quarterly : this is lighter version to our ‘now everything’ package, as we only carry out bookkeeping once a quarter. This means your financial information is only available every 3 months, rather than monthly, but can still be valuable to enable you to run your sole trader business and, in fact, is our most popular package with existing clients. All receipts are collected through Hubdoc and transactions are recorded in Xero Non-VAT Cashbook, meaning your financial records are securely available in the Cloud whenever you need them. You get a quarterly report and call with one of our Qualified Certified Bookkeepers and then at the end of the year, your tax return is in safe hands with our Qualified Chartered Accountant preparing your year end accounts and submitting your tax return to HMRC ahead of the deadline, meaning you know your tax liability with plenty of time to pay or receive a tax refund much sooner

now slim : as the name suggests, this package is for sole trader businesses that don’t really want to have up-to-date information throughout the year, but want the ability to have all the receipts collected during the year and then once the year is complete, know their accounts will be prepared and a tax return submitted to HMRC. With the added comfort that if they need to talk to an expert throughout the year, they are supported by this package. No corners cut on the bookkeeping work being carried out by a Qualified Certified Bookkeeper and the year end accounts and tax return being prepared and submitted by a Qualified Chartered Accountant

The monthly prices are a commitment for 12 months from March to April, therefore if you decide to join us part way through a tax year, the full yearly price would be payable over the remaining months of the year – just for that period, then revert to the monthly price from the following March onwards.

now one-off : the difference between this package and the ‘now slim’ package is that you’re a new client, the tax year has ended and you are looking for support to collate your financial information, for a tax return to be submitted to HMRC. There was no support, paperwork sharing or access to Hubdoc during the year because we hadn’t met! So, a one-off really would be a one-off. Once we’d complete the work for ‘now one-off’ for a year, if you wanted to continue with support from now accounting services, you’d be looking at one of our monthly paid packages (now everything, now quarterly or now slim) depending on your needs

DEFINITIONS

Transactions: the number of entries required, whether that be entries on your bank account, through petty cash or journal entries required, such as bills and expenses. Journals might include coding wages to the accounts for staff, mileage to claim for business trips but not yet paid

Bookkeeping: taking paperwork, electronic invoices, receipts and expense claims that relate to the business and recording those ‘transactions’ into Xero; reconciling the business bank account; credit card; cash tin or other methods of payment to those records

Xero Non-VAT Cashbook: A simplified version of Xero’s standard accounting software that allows automatic bank feeds – read more

Xero Ledger: A simplified version of Xero’s standard accounting software that does not allow automatic bank feeds – read more

End-of-year accounts: a detailed profit and loss account for the year (1 April to 31 March), in line with the tax year and showing a comparison to the previous year’s results (if available)

End of year tax return submission: preparation of your individual tax return and tax calculations, with details to support the calculation, shared with you in draft format to approve before anything is submitted to HMRC

Quarterly report: at the end of each quarter (June, September, December and March), once the bookkeeping has been brought up-to-date and the bank reconciled for the period, a detailed profit and loss account will be shared with you, comparing to the previous quarters (if available). The timescale for receiving this quarterly report would depend on how quickly information is shared to be able to record everything and produce the report

Check-in Call: at the end of each quarter, once the quarterly report has been produced, the report will be delivered by email with an invitation to have a call to touch base on the results and talk through any aspects that are concerning or need more explanation. The importance of this call is that we want a business owner to “know their numbers” and therefore ensuring you have the opportunity to talk to your trusted adviser about your profit and loss account during the year will help to grow your business and make more informed decisions

Ad hoc Calls: due to the nature of the end of year package ‘now slim’ offers, there may be a need to speak to us during that year about general bookkeeping or business needs and therefore these are not routine or frequent and cannot be based on any numbers because the bookkeeping is only completed once a year, once the year has finished

Hubdoc subscription: this subscription allows you to turn all that paperwork into electronic data to ease the bookkeeping process and ensure you never have to worry about losing that receipt again. The application allows you to share receipts, invoices and bills via email, photo through their smartphone app or drag-and-drop through the desktop application. Leave shoeboxes for shoes and capture that paperwork electronically straight away – read more

Ad hoc advice: whilst certain packages have the option for regular or ad hoc calls, sometimes, the reason for that call or email is to ask for more in-depth support – maybe to help with buying a company vehicle, or wanting to apply for a mortgage and needing extra information to support that process. This ad hoc advice is outside the scope of the fixed package but we don’t want clients to feel unsupported so we want to be sure you can ask us anything